Improving Communication in 10 Minutes a Day
Effective communication skills are fundamental to success in many aspects of life. Many jobs require strong communication skills. People with good communication skills also usually enjoy better interpersonal relationships with friends and family.
What’s stopping you from communicating effectively?
Common barriers to effective communication include:
Stress and out-of-control emotion.
When you’re stressed or emotionally overwhelmed, you’re more likely to misread other people, send confusing or off-putting nonverbal signals, and lapse into unhealthy knee-jerk patterns of behavior. To avoid conflict and misunderstandings, you can learn how to quickly calm down before continuing a conversation.
Lack of focus.
You can’t communicate effectively when you’re multitasking. If you’re checking your phone , planning what you’re going to say next, or daydreaming, you’re almost certain to miss nonverbal cues in the conversation. To communicate effectively, you need to avoid distractions and stay focused.
Inconsistent body language.
Nonverbal communication should reinforce what is being said, not contradict it. If you say one thing, but your body language says something else, your listener will likely feel that you’re being dishonest. For example, you can’t say “yes” while shaking your head no.
Negative body language.
If you disagree with or dislike what’s being said, you might use negative body language to rebuff the other person’s message, such as crossing your arms, avoiding eye contact, or tapping your feet. You don’t have to agree with, or even like what’s being said, but to communicate effectively and not put the other person on the defensive, it’s important to avoid sending negative signals.
5 Ways to Improve Communication Skills
There are many tips, tricks, and techniques to improve communication skills. I don’t want to overwhelm you with too much information, so let’s focus on the things that will provide the biggest return on your time investment.
Most of these tips will be fairly easy to become aware of but will take time and effort to implement. So let’s go!
We often have difficulties in connecting with people, communicating with them listening to them for lacking in listening skills, lack of eye contact, and being listened to. Sometimes we know what to do, and yet we don’t really give the feedback to others to support them to really get the results that they want.
Why? Well, because of different perspectives and different actions. So today I’m, going to share with you how you can improve communication in only 10 minutes a day using the Squadli app.
What are some of the behaviors that are preventing good communication?
- People wait to be told what to do. This is a common one.
- People don’t give constructive feedback they usually just kind of keep quiet.
- No communication across departments
- People do not listen to each other
- People just do. Even if they know that you’re wrong. People just do it is like okay, well, the boss says, so the supervisor says, okay! I’m just gonna do it, I know they’re wrong.
- There is a lot of miscommunication and
- People are just frustrated when giving or receiving instructions
How we can solve that and improve our communication in only 10 minutes a day with Squadli?
Set communication objectives
So you go into Squadli into the dashboard or onto the app itself, and you can create your communication objectives now.
Remember. Communication objectives must be related to the behaviors of creating communication, rich environment, so not necessarily the actual result, because results take longer to achieve than the behaviors.
And, of course, if we’re, supporting and rewarding behaviors and measuring behaviors, that means there is faster feedback that people will be able to stay motivated until they do achieve the results. So, for example, if we have situations where people are waiting to be told what to do, that often means that there is a little bit less trust and they don’t want to get in trouble.
So we would create communication objectives relating to the trust. let’s, say, for example, active trust. Let’s, say you don’t trust somebody and you don’t trust the system and you don’t think do things, so you would create some kind of an objective that I am actively trusting.
Somebody, even though they’re, probably going to do something bad or many. We want to create trust with a no-blame policy, so you create something like a no blame objective, so you get people to get rewarded for not blaming people when things go wrong, so these elements will support trust which will support communication and we’Ll get you the kind of feedback that is required to achieve bigger things.
Defining the behaviors of great communication.
- Give clarity to the people that you are working with.
- Ask questions related to situations that will support great communication.
- Define good bad and great behaviors based on these questions.
Why? Because good is average is bad and great is what you’re trying to achieve so you want to go.
What are the higher levels?
Good is okay, you’re doing good, but if you are great well, then that’s when you get the bigger awards and rewards and speaking of which let’s set the awards.
What kind of awards do we set?
Specific to improving communication, so they have to be very specific. You can’t just go ahead and just give any normal award. So let’s say you get an award for supporting a trustworthy environment. For example, you can set an award for communication coach, so that means that people will ask questions in order to elicit better deeper communication from their peers, subordinates, or superiors.
So you can create different kinds of awards related to improving communication, but the more specific you are about the great behaviors and the good behaviors and bad behaviors the easier it is to create the right type of award.
Now you brief the team on what they need to do.
Briefing the Team
- Set up Squadli on their phones.
- Brief them on how to check their ranks and how to use the 360-degree option, which we highly recommend for communication improvement, because as a leader or manager, you absolutely must be able to get feedback on your communication so that you are involved in the process and can see some issues that maybe you’re, not aware of okay.
- Explain the results and how you determine and Ray the behaviors related to great communication.
- Explain the rewards associated with great communication
- Create weekly milestones to create great habits.
Okay, these work best, since you get the immediate gratification that Squadli provides. If you wait until the end of the month. Well, people are waiting for quite a long time. Then, of course, the execution you go into the dashboard on the web or on your own phone.
You find the people who have exhibited the communication behavior and, of course, now you can give them some kind of an emoji, positive or negative, and, of course, remember that in squad Li, the point value is all added up and it is connected to the ranking.
For these individuals, so if you give something like powerful communication, that means that they’re gonna get three points. Well, on the other hand, maybe you are angry because they just are totally messing with you and everything else.
Well, that’s, a negative three points that are being taken away from their rank. You can also give a Wars and of course, the awards are the wards that we have just created inside squad Li and we’ve added points too.
So you add points to the awards in order to make sure that you give appropriate points for the specific behaviors that they have exhibited. So, for example, if someone is coaching that means that they are doing something that is proactive and requires skill.
So you might add a special of five points for that, or maybe even eight points. We don’t recommend too much more than 10 points for awards, because we trying to keep it in a situation where people are going up and down so that you can get everybody an opportunity to in the top 10 or top 3.
Depending on the size of your team or group, now speaking, of which there may be some people that are just better at this and exhibit this behavior more than anybody else, and they always may be in the number 1 or number 2 or number 3 spots.
So that may be demotivating for some of the other people in the team, so you want to also show how the different objectives let’s, say, for example, coaching might be an objective or no blame might be objective and you might have people That will be better in one objective over another objective, which means that they still get the number one.
Two or three spots are related to those different objectives and, of course, that allows you to see how people are doing over a period of time
- You can also intervene if people start to go down or start communicating less
- You can see Who is doing this, but more than that, if you have multiple teams, you can see which team is communicating better
- You can also create competitions between teams themselves.
- All of this can be augmented with gamification elements that you include according to the number of points that people get such as badges.
- You can set up rewards too, that you can give people certain amounts of time that they must improve their communication, and that requires a certain award.
- You can create milestones as we talked about for let’s, say weekly situations and of course
- You can compare people’s, communication now against last week or last month or even last year
- You can put them on leaderboards to see Who is ahead, in particular communication development practices.
So don’t forget to have Squadli. If you don’t have Squadli already go to http://squadli.com/ or click here
Other factors that can improve your communication skills:
- Communication and interpersonal skills are attributes that can be learned and honed. (lifehack.org)
- Listen carefully to what others have to say, and over-communicate in novel ways to ensure the content of the conversation sticks with the audience. (entrepreneur.com)
- Maintain a positive attitude and smile. (right.com.my)
- Nonverbal communication, or body language, includes facial expressions, body movement and gestures, eye contact, posture, the tone of your voice, and even your muscle tension and breathing. (helpguide.org)
- This can have a tremendous impact on self-confidence, and subsequently how open and direct they are in their communication. (blog.jostle.me)
This is Arthur Carmazzi, wishing you great success.
January 21, 2021